(1) The Messages web part displays the first few lines of text, author and posting date of each message, as well as whether there are responses. Messages longer than the lines displayed will have a More button to expand them.
(2) The Messages List web part displays a sortable and filterable grid view of all messages, as shown below.
Messages board users can post new messages, respond to continue conversations, subscribe to conversations, and configure their own notification preferences. Users with Editor or higher permissions can also edit existing messages. For information about configuring the message board itself, see Administer Message Boards.
To post a new message, author permissions or higher are required.
Additional fields may be available if your administrator chooses to include them.
The beginning of the message text is displayed in the Messages web part - you can expand the text within the webpart by clicking More. To open the message for other features, click View Message or Respond. You can also open the message by clicking the title in a Message List web part.
The original message is followed by any responses; all are marked with the username and date of the post. If you have sufficient permissions, you will also have links to Edit or Delete the individual message and responses. Buttons for Respond and Delete Message are below.
By clicking Subscribe in the upper right, you can enable notifications for the specific thread, or the entire forum.
The message board administrator can specify default email notification policy for the project or folder. Each user can choose to override the default settings as follows:
To set your email preferences:
Check the box if you want to Reset to folder default setting.
You can also choose notifications for specific conversations using the Subscribe/Unsubscribe button in the message view.
The following message fields are turned off by default but can be activated by an administrator: Status, Assigned To, Members, and Expires.
Status: Track whether messages are "Active", i.e. requiring further work or attention, or "Closed". Once a message is closed, it is no longer displayed on the Messages or Messages List web parts.
Assigned To: Assign an issue to a particular team member for further work, useful for sharing multi-part tasks or managing workflow procedures.
Members: List of team members to receive email notification whenever there are new postings to the message. The Members field is especially useful when a subset of team members or a project manager needs to keep track of an evolving issue.
Expires: Set the date on which the message will disappear, by default one month from the day of posting. Once the expiration date has passed, the message will no longer appear in either the Messages or Messages List web parts, but it will still appear in the unfiltered message list. You can use this feature to display only the most relevant or urgent messages, while still preserving all messages. If you leave the Expires field blank, the message will never expire.
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