The Adjudication Folder Administrator performs these steps to configure the adjudication folder and tools.
| Tab Name | Adjudication Roles Granting Access |
|---|---|
| Overview | All users with Read access to the folder. |
| Administrator Dashboard | Administrators, Lab Personnel, Infection Monitors, Data Reviewers |
| Upload | Lab Personnel |
| Case Determination | Adjudicators |
| Infection Monitor | Administrators, Infection Monitors |
| Manage | Administrators |
The Manage Adjudication web part on the Manage tab includes four configuration sections:
Required Filename Prefix: Specify the file prefix used for uploaded cases. Options are:
Number of Adjudicator Teams: Select the number of Adjudicator Teams (from 1 to 5, default is 2).
Adjudication Determination Requires:: Specify what diagnoses are required in this adjudication. Options:
The uploaded case file must be named with the correct prefix, and must include all these columns at a minimum:
To see current fields or add additional fields to the assay results table, go to the Manage tab, and in the Manage Adjudication web part, click Configure Assay Results. Review or change the list of properties and click Save when finished.
Assay values uploaded are both case-insensitive (i.e. GEENIUS, Geenius, geenius are all accepted) and spacing-insensitive (i.e. "Total Nucleic Acid" and TOTALNUCLEICACID are both accepted). Dates within the uploaded data are converted to four digit representations (i.e. '16 will be displayed as 2016).
Some administrative settings can be configured as module properties, giving you the ability to make changes after initial case creation in the folder. From the Manage tab, under Manage Adjudication > Module Propeties, click Configure Properties.
In the adjudication process, the objective is adjudication determinations which are reached independently and blinded to each other. Each Adjudicator Team can be a single person, or may include an additional backup person in case they are unavailable. Both team members are equally empowered to make the determination for the team.
The Adjudication Users table on the Manage tab is used to give access and roles to users within this folder. No user can appear twice in the table, and when you insert a new user and grant one of the adjuication roles, you assign the relevant permissions automatically. No explicit setting of folder permissions is required.
You will need to identify at least one member of lab personnel and at least one member of each adjudication team. Additionally, you can assign the other roles for notification and data access purposes. Additional people to be notified may also be specified and carry no distinguishing role.
The Adjudicator Team Members web part is populated with the defined number of teams and pulldowns for eligible users. Users given the role Adjudicator in the Adjudication Users web part will be available to select from the team member pulldowns. You must select at least one adjudicator per team. If you select a second, or "backup" adjudicator for one or more teams, no distinction is made between the back-up and primary adjudicator within the tools; either may make the adjudication determination for the team.
Use the Send notifications checkboxes to select which adjudicators will receive notifications for each team. In circumstances where both adjudicators are available and receiving notifications, they will communicate about who is 'primary' for making decisions. If one is on vacation or otherwise unavailable, unchecking their checkbox will quiet notifications until they are available again.
This screencap shows the two web parts populated using example users assigned to the roles. The Name column shows the Role Name, not the user name. There is one of each role, plus a total of four adjudicators. Adjudicators 1 and 3 make up team 1, and adjudicators 2 and 4 are team 2.
To change adjudication team assignments, first delete or reassign the current team members using the edit or delete links on the table, then add new users. You can only have two users on each team at any time. When you assign a user to a role in this table, the associated permission is automatically granted; you need not separately set folder permissions. Likewise, when you remove a user from any role in this table, the associated permission is automatically retracted.
The folder administrator also defines which assays, or assay kits, are expected for the cases. All assay kits available are listed in the Kits table. The Manage tab Supported Assay Kits web part shows kits for this folder. To add a kit to this list:
The administrator also defines the assay types to be made available on the case details page.
Deleting values from the Assay Types list will stop that assay type from appearing the adjudication case file, but the data uploaded will still be stored in the adjudication tables.
The adjudication lab personnel can now use their tools within the folder to initiate a case. See Initiate an Adjudication Case for the steps they will complete.
If additional columns are necessary, or changes must be made to assigned personnel later in the process, you (or another folder administrator) will need to perform the necessary updates.
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