A list is a flexible, user-defined table. To manage all the lists in a given container, an administrator can select (Admin) > Manage Lists, or click Manage Lists in the Lists web part.

• Manage Lists: Manage all the lists in a given folder.
• Manage a Specific List
• View History

Manage Lists

An example list management page from an HIV study:

• (Grid Views): Customize how this grid of lists is displayed and create custom grid views.
• (Charts/Reports): Add a chart or report about the set of lists.
• (Delete): Select one or more lists using the checkboxes to activate deletion. Both the data and the list design are removed permanently from your server.
• (Export): Export to Excel, text, or script.
• Create New List
• Import List Archive
• Export List Archive: Select one or more lists using the checkboxes and export as an archive.
• (Print): Print the grid of lists.

Manage a Specific List

For each list shown in the Lists web part, you can:

• Design: Click to view or edit the design, i.e. the set of fields and properties that define the list, including allowable actions and indexing. Learn more in this topic: Edit a List Design.
• View History: See a record of all list events and design changes.
• Click the Name of the list to see all contents of the list shown as a grid. Options offered for each list include:
• (Grid Views): Create custom grid views of this list.
• (Charts/Reports): Create charts or reports of the data in this list.
• (Insert data): Single row or bulk insert into the list.
• (Delete): Select one or more rows to delete.
• (Export): Export the list to Excel, text, or script.
• Click Design to see and edit the set of fields and properties that define the list.
• Click Delete All Rows to empty the data from the list without actually deleting the list structure itself.
• (Print): Print the list data.

View History

From the > Manage Lists page, click View History for any list to see a summary of audit events for that particular list. You'll see both:

• List Events: Change to the content of the list.
• List Design Changes: Changes to the structure of the list.

For changes to data, you will see a Comment "An existing list record was modified". If you hover, then click the (details) link for that row, you will see the details of what was modified.

Related Topics

• Edit a List Design
• List Web Parts