Compliance: Setting PHI Levels on Fields

Premium Feature — Available in the Professional Plus, and Enterprise Editions. Learn more or contact LabKey.

Administrators can mark columns as either Restricted, Full PHI, Limited, or non-PHI. LabKey Server does not dictate any behavior with respect to these fields. Individual applications determine how PHI levels are related to user access. This system allows administrators to control PHI assignments without actually viewing the data in the assigned columns.

Example PHI Levels

Typical PHI-level assignments for fields. These are not recommendations or best practices for PHI assignments. The following table is provided to make the PHI levels more vivid and easily understood. Assignments will vary for different applications and different contexts.

PHI LevelData Fields
RestrictedThe most sensitive categories of data.
HIV status
Social Security Number
Credit Card Number
Full PHIAddress
Telephone Number
Clinical Billing Info
Limited PHIZIP Code
Partial Dates
Non-PHIHeart Rate
Lymphocyte Count

Annotation Fields with PHI Level

For Developers: Use XML Metadata

As an alternative to the graphical user interface, you can assign a PHI level to a column in the schema definition XML file.

In the example below, the column DeathOrLastContactDate has been marked as "Limited":

<column columnName="DeathOrLastContactDate">

Possible values are:

  • NotPHI
  • Limited
  • PHI
  • Restricted
The default value is NotPHI.

Review the PHI XML Reference.

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