This topic is under construction for the 23.3 (March 2023) release of LabKey Biologics LIMS. For the previous version of this documentation, click here.
This topic describes how to use the Biologics application to create new Registry Sources, i.e. members of any Registry Source Type, including cell lines, molecules, nucleotide sequences, expression systems, etc. Users creating these entities may specify a name, or have one generated for them using a naming pattern. Entity names can also be edited later. If desired, administrators may also hide the ability to specify or edit names.
Create Registry Sources in the User Interface
In this example, we show creation of a new cell line. Other kinds of sources will have different fields that compose them, and may also have additional tabs in the creation wizard. See specific documentation listed at the end of this topic.
- From the main menu, click the type of registry source to create. Then use the Add > menu:
- Provide the details in the registration wizard:
- Name: Provide a short unique name, or leave this field blank to have one generated using the naming pattern for this Registry Source Type.
- Hover over the to see an example generated name.
- Description: Optional, but will be shown in the grids and can be a helpful way to illustrate the entity.
- Common Name: Every entity includes a field for the common name.
- Remaining fields: Required fields are marked with an asterisk.
- When the fields are completed, click Finish to create the new entity.
You can now return to the grid for this Registry Source Type (i.e. Cell Lines in this example) to find your new entity later.
Add Manually from Grid
Using the grid interface to create entities is described in the Sample Manager documentation
Create/Import Registry Sources from File
For bulk registration of many entities in Biologics, including registry sources, samples, assay result data, ingredients, and raw materials, you can make use of importing new data from file. Templates are available to assist you in reliably uploading your data in the expected format.
Obtain a template by opening the type of entity you want to create, then clicking Template
You can also find the download template button on the overview grids for each Registry Source Type
, and the main Sample Types and Assay
listings. If you wait until you are importing data from a file, you can also find the Template
button in the import interface.
Use the downloaded template as a basis for your import file. It will include all possible columns and will exclude unnecessary ones. You may not need to populate every column of the template when you import data.
- For example, for a Sample Type, if you have defined Parent aliases, all the possible columns will be included in the template, but only the ones you are using need to be included.
- In cases of columns that cannot be edited directly (such as the Storage Status of a sample, which is defined by a sample having a location and not being checked out), these columns will be omitted from the template.
- Note that the template for assay designs includes the results columns, but not the run or batch ones.
Import Registry Sources From File
For Registry Sources, Samples, Assays, and Ingredients and Raw Materials, you can select Add > Import from File
to use the file import method of creation. Select the Registry Source Type
and select or drag and drop the spreadsheet containing your data into the target area. Starting from the template
makes file import easier.
Learn more about updating registry entities during import in this topic:
Update or Merge Registry Sources from File
To update data for existing Registry Sources from file, or to import a spreadsheet merging updates with creation of new Registry Sources, use Edit > Update from File
. Learn more in this topic:
Entity Naming Patterns
If you do not provide a name, the naming pattern for the Registry Source Type will be used to generate one. Hover over the
to see the naming pattern in a tooltip, as well as an 'example name' using that pattern.
The default naming patterns in LabKey Biologics are:
|Registry Source Type||Default Naming Pattern|
To change a naming pattern, edit the Registry Source Type definition
Hide Name Entry/Edit Options
An administrator can hide the Name
field for insert, update, or both. When insert of names is hidden, they will be generated using the naming pattern for the registry source type
. When update of names is hidden, names remain static after entity creation.
This can be done:
For example, to hide the Name
field for cell lines for both insert and update use the following:
<table tableName="CellLine" tableDbType="NOT_IN_DB">
Review Entity Details
Once created, you'll see a grid of all entities of the given type when you select it from the main menu.
To see details for a specific entity, click the name.