Site Users

The site administrator can manage all registered users on the site on the Site Users page. Edit user contact information and view group assignments and folder access for each user in the list.

  • Select (Admin) > Site > Site Users.

  • Deactivate/Re-activate: Control which users are active, i.e. shown in user-selection dropdowns.
  • Add Users: Click to insert users by entering a list of email addresses. Optionally send notification emails.
  • Change User Properties: Manage the set of columns in this table.
  • History: Show the history of changes, additions, deletions to this table.
Project Administrators can manage similar information for project users by going to (Admin) > Folder > Project Users. See Manage Project Users for further information.

Edit User Contact Info

Users can manage their own contact information when they are logged in, by selecting (User) > My Account from the header of any page.

To edit contact information for a user from the site admin table, hover over the row for the user of interest to expose the (Details) link in the first column, as shown in the screencap above.

  • Show Users: Return to the site users table.
  • Edit: Edit contact information.
  • Reset Password: Force the user to change their password by clearing the current password and sending an email to the user with a link to set a new one before they can access the site.
  • Change Email: Edit the email address for the user.
  • Deactivate: Deactivated users will no longer be able to log in, but their information (including group memberships) will be preserved in case they are re-activated at a later time.
  • Delete: Permanently delete the user. This action cannot be undone and you must confirm before continuing by clicking Permanently Delete on the next page.
  • History: Below the user properties you can see the history of logins, impersonations, and other actions for this user.

Customize User Properties

You can add fields to the site users table, change display labels or order of existing fields and also define which fields are required during the user registration process.

  • Select (Admin) > Site > Site Users.
  • Click Change User Properties.
  • To add a new field, such as MiddleName shown below:
    • Click Add Field and enter the name, label, and type.
  • To mark a field as required:
    • Select the desired field to open the property editor panel.
    • Click the Validators tab.
    • Check Required.
  • Click Save when finished.

Manage Permissions

To view the groups that a given users belongs to and the permissions they currently have for each project and folder on the site, click the [permissions] link next to the user's name on the Site Users page.

Activate/Deactivate Users

The ability to inactivate a user allows you to preserve a user identity within your LabKey Server even after site access has been withdrawn from the user.

When a user is deactivated, they can no longer log in and they no longer appear in drop-down lists that contain users. However, records associated with inactive users still display the users' names. If you instead deleted the user completely, the display name would be replaced with a user ID number.

The Site Users and Project Users pages show only active users by default. Inactive users can be shown as well by clicking Include Inactive Users above the grid.

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